We went through our social media archives and found these shots of some of the beautiful and exciting work that hung in the Mudd Gallery in the last year
Today is Electronic Records Day! Wait, what are electronic records anyway? All of these materials above can either be considered electronic records, or are in formats that must be recreated as digital files in order to be useful. Electronic records are found on multiple media formats, and they include all kinds of content: emails, websites, reports, digital images, blogs, newsletters… think about how you create records these days – chances are it involves a computer and some software. We’ve come a long way from collections that are box upon box of paper!
Here in the Special Collections and University Archives we are actively working to preserve electronic records in our University Archives and our various manuscript collections, so that people 10, 50, and 100 years from now will be able to access them. How do we do this? There are many different technologies that we use. For example, we capture websites with a tool called Archive-It. We also regularly re-format files that we find on floppy disks, CD’s, DVD’s, flash drives and other media, because those storage media can be quite unreliable [In a recent project, the Electronic Records Archivist recently found that 96 out of 98 3.5 inch floppy disks in a single transfer were corrupted!] Software and hardware both change rapidly, so it is a race against time to make sure electronic records stay accessible. It’s a race that we’re working hard to win….
How can you preserve your own electronic records? The Council of State Archivists provide some tips , and you can always get in touch with us!







